ANYWHERA EVENTS
TERMS & CONDITIONS
General Website Use and Payments
● Eligibility: You must be at least 18 years old to use our website and enter into legally binding contracts.
● Payments: All online payments for our services are processed securely through trusted third-party payment gateways. You agree to provide valid payment information. Prices are subject to change, but your rate is locked upon the signing of a service agreement and receipt of the initial retainer.
● Intellectual Property: All designs, proposals, and content on this website are the intellectual property of Anywhera Events and may not be reproduced without written consent.
Wedding Coordination Services (PASS THE TORCH)
● Scope of Work: Coordination services (often referred to as "Final Two Weeks-of" coordination) begin exactly 14 days prior to the event date.
● Handover: The Client is responsible for handing over all finalized vendor contracts, timelines, and contact information by the agreed-upon date. Anywhera Events cannot be held responsible for details omitted during the handover process.
● Day-of Execution: Our team will manage the execution of the pre-planned timeline. We reserve the right to make real-time judgment calls to ensure the smooth flow of the event if the Client is unavailable for immediate consultation.
Payment Terms & Schedule
To ensure your wedding date is secured and all coordination logistics are finalized, we follow the structured payment schedule outlined below:
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Booking Advance: A non-refundable 20% deposit of the total quote is required to officially secure your event date on our calendar.
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Mid-Planning Milestone: Payments must be updated to 50% total coverage upon the completion and delivery of the official Event Agenda and Floor Plan Layout.
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Final Settlement: The remaining 30% balance is due in full 2–3 days prior to the event date.
Wedding Planning Services (TAKE THE REINS)
● Scope of Work: Full or partial wedding planning services will be executed as detailed in your specific Client Agreement.
● Vendor Contracts: While Anywhera Events will source and recommend vendors, all contracts for third-party services (catering, venues, photography) are signed directly between the Client and the Vendor. We are not liable for vendor non-performance.
● Client Responsibilities: The Client agrees to provide timely approvals on designs, vendor selections, and guest lists to ensure the planning timeline is met.
● Force Majeure: Anywhera Events shall not be held liable for delays or non-performance caused by events beyond our reasonable control, including but not limited to natural disasters, government travel restrictions, or global pandemics.
Payment Process & Milestones
Payment Schedule: As per the terms of this Contract, partial milestone payments are strictly due after the completion of each specified stage of work. To ensure seamless execution, the final balance must be settled upfront before the event commencement.
20% Non-Refundable Advance: Due upon execution of this Contract to secure the booking. This payment is strictly non-refundable and non-transferable under any scenario or circumstance, as it initiates the planning process and removes the date from our availability.
20% Installment 1: Due immediately after the completion of Budgeting & Venue Sourcing.
30% Installment 2: Due immediately after all Vendor Sourcing has been finalized and contracted.
10% Installment 3: Due immediately after the Floor Layouts, Design Concept, and Event Timeline have been finalized and approved.
20% Final Balance Upfront: To be settled in full no later than 5 days prior to the event date.
Late Booking Policy: If the booking is made within 14 days of the event date, 100% of the total payment is due immediately upon signing the Contract.
Decorations and Rentals
● Design Approval: Final decoration designs and floral choices must be approved 30 days before the event. Substitutions may be made by our team based on seasonal floral availability, keeping the integrity of the original design.
● Rental Period: All rental items remain the property of Anywhera Events. The rental period covers the duration of your intended event unless stated otherwise.
● Setup and Teardown: Our team requires a minimum of 4 hours of venue access prior to the event for setup, and 3 hours post-event for teardown depending on the complexity of the project.
● Damage and Liability: The Client assumes full responsibility for any damage, loss, or theft of rental items from the time of setup until teardown.
Payment Terms
To ensure your date is secured and all logistics are finalized in a timely manner, we follow a structured payment schedule:
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Booking Advance: 20% of the total quote to secure the date.
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Mid-Planning Confirmation: Payments updated to 50% total coverage, due 2months prior to the event.
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Final Settlement: The remaining 50% balance is due 5–7 days before the event date.